• LAVA Moderator: Shinji Ikari

can i be a secretary?

sara_wifer

Greenlighter
Joined
Nov 20, 2011
Messages
44
Location
melbourne:)
Hi i attend a computer course to learn word processing/spreadsheets/typing and i hope i can be a secretary when i finish, so do you think it will work out for me or is it hard to get a job as a secretary? are you a secretary or have you met one and did she get the job after being rejected a lot or get it straight away?? i'm a bit scared of what might happen when my course is finished, because i will have to go for job interviews and my friend goes to job interviews and she always seems nervous about it :|
 
Secretary's are a dying breed, most people employ a "Personal assistant" and require more skills than simply computer literacy. As the name suggests a PA is there to help their boss, be it answering phones and screening unwanted calls, booking flights, accomadation and lunches as well as lying to clients and wives/girlfriends. Of course many of these skills do not require a course, most are life skills that any one with drive and on ounce of intelligence could offer. First impressions count, you are going to work closely with any employer and he must want to spend a lot of time around you. Persoanlity if king, if you are a ditsy sourpuss with attitude I'd rather do all this shit for myself. If you can use your initiative and sell yourself as an invaluable asset to my business then I'd hire you on the spot.


It doesn't hurt if you are also a nice bit of eye candy either. ;)
 
I've done a lot of sales work in offices, and yeah I'd say you are good. mostly secretaries these days answer all incoming calls. as a sales man, I would call TONS of people. and the trick was always getting through that questioning secretary to a boss/decision maker. a good secretary imo, should never let me even sniff their boss on the telephone. maybe bring that up if you think it can help you
 
Secretary's are a dying breed, most people employ a "Personal assistant" and require more skills than simply computer literacy. As the name suggests a PA is there to help their boss, be it answering phones and screening unwanted calls, booking flights, accomadation and lunches as well as lying to clients and wives/girlfriends. Of course many of these skills do not require a course, most are life skills that any one with drive and on ounce of intelligence could offer. First impressions count, you are going to work closely with any employer and he must want to spend a lot of time around you. Persoanlity if king, if you are a ditsy sourpuss with attitude I'd rather do all this shit for myself. If you can use your initiative and sell yourself as an invaluable asset to my business then I'd hire you on the spot.


It doesn't hurt if you are also a nice bit of eye candy either. ;)

Thx saint, I might try that :) lol I have a dress I already chosen for job interviews =D

I've done a lot of sales work in offices, and yeah I'd say you are good. mostly secretaries these days answer all incoming calls. as a sales man, I would call TONS of people. and the trick was always getting through that questioning secretary to a boss/decision maker. a good secretary imo, should never let me even sniff their boss on the telephone. maybe bring that up if you think it can help you

Thanx! I love to imagine me in this job, can't wait :D
 
Hmm, for an interview I would go with a pant or skirt suit. To me it always looks more professional than a dress
 
Hmm, for an interview I would go with a pant or skirt suit. To me it always looks more professional than a dress

Oh I need o do some shopping :) I like this:
robert-rodriguez-styleq-mini-skirts-suit-skirt.jpg
 
I did it for years - the bulk of it was for law firms. I'd love to find the right job again so I can fire my present situation as it is not exactly 9-5 and I have 3 months of hell every year. However, I'm at an odd point in my career, just short of the 10 year mark in administration. I'm totally overqualified for most of what is out there and the rest requires a paralegal certification I don't yet have (and am flaky about pursuing).

My jobs were mostly as Busty described. I spent about 1/3 of my day doing things like word processing, opening the mail, confirming appointments/meetings, greeting clients, and yes - making coffee/picking up drycleaning. The other 2/3 I spent as gatekeeper by phone, editing very lengthy documents, organizing and occasionally leading meetings, overseeing interns/file clerks (most of whom were fucking around on the Internet), and essentially whatever else I was asked to do. Probably the most interesting project I worked on was doing the logistics for an annual stockholder's meeting for a large financial company. That was more project management than anything.

The receptionist gave all of the boss's calls for me aside from lunch hour and my breaks, all of which I often took from my desk. I did a lot of live dictation and both created and worked with forms.

Computer skills, flawless grammar/spelling, fast typing, and a friendly manner with clients whether in person or by phone will transform you from a desk monkey into a secretary.

There is NO.ROOM.WHATSOEVER for ditziness, and if someone came to an interview in any of the clothing posted here, I would probably look at them like they were smoking crack. I like the outfit you picked, Sara, but not for an interview. Bare shoulders and above-the-knee skirts are deal-breakers. Some offices are more casual than others; I've only worked in one that would have allowed something like that and most people that worked there didn't belong in the field at all. Go figure.

You need to be a true right hand person to your supervisor. Anticipate his or her needs. Be creative and proactive and never go over anyone's head. Anticipate the clients' needs as well.

It can be a great job if you work hard, show up on time, and display a consistent level of competence.

My favorite suit is a single-breasted dark gray blazer with a matching knee-length pleated skirt. I wear a plain white dress shirt and sheer or black hose underneath it, moderately heeled comfortable black shoes, minimal jewelry/makeup, neutral nails, and depending on my hair length I would wear it in a simple ponytail or half-up/half-down with a small barrette. Black, gray, navy, beige, or other neutrals are all acceptable. Pantsuits are also fine; some people prefer them. Everything should be spotlessly clean and well-groomed.

Good luck, and ask away if you have any questions.
 
I did it for years - the bulk of it was for law firms. I'd love to find the right job again so I can fire my present situation as it is not exactly 9-5 and I have 3 months of hell every year. However, I'm at an odd point in my career, just short of the 10 year mark in administration. I'm totally overqualified for most of what is out there and the rest requires a paralegal certification I don't yet have (and am flaky about pursuing).

My jobs were mostly as Busty described. I spent about 1/3 of my day doing things like word processing, opening the mail, confirming appointments/meetings, greeting clients, and yes - making coffee/picking up drycleaning. The other 2/3 I spent as gatekeeper by phone, editing very lengthy documents, organizing and occasionally leading meetings, overseeing interns/file clerks (most of whom were fucking around on the Internet), and essentially whatever else I was asked to do. Probably the most interesting project I worked on was doing the logistics for an annual stockholder's meeting for a large financial company. That was more project management than anything.

The receptionist gave all of the boss's calls for me aside from lunch hour and my breaks, all of which I often took from my desk. I did a lot of live dictation and both created and worked with forms.

Computer skills, flawless grammar/spelling, fast typing, and a friendly manner with clients whether in person or by phone will transform you from a desk monkey into a secretary.

There is NO.ROOM.WHATSOEVER for ditziness, and if someone came to an interview in any of the clothing posted here, I would probably look at them like they were smoking crack. I like the outfit you picked, Sara, but not for an interview. Bare shoulders and above-the-knee skirts are deal-breakers. Some offices are more casual than others; I've only worked in one that would have allowed something like that and most people that worked there didn't belong in the field at all. Go figure.

You need to be a true right hand person to your supervisor. Anticipate his or her needs. Be creative and proactive and never go over anyone's head. Anticipate the clients' needs as well.

It can be a great job if you work hard, show up on time, and display a consistent level of competence.

My favorite suit is a single-breasted dark gray blazer with a matching knee-length pleated skirt. I wear a plain white dress shirt and sheer or black hose underneath it, moderately heeled comfortable black shoes, minimal jewelry/makeup, neutral nails, and depending on my hair length I would wear it in a simple ponytail or half-up/half-down with a small barrette. Black, gray, navy, beige, or other neutrals are all acceptable. Pantsuits are also fine; some people prefer them. Everything should be spotlessly clean and well-groomed.

Good luck, and ask away if you have any questions.

I wore pleated skirt today to work (my best friend personally knows a dentist and he needed a new secretary so i just started yesterday!)! Yep for sure seems like similar tasks to your job - I did word processing, opening the mail, confirming appointments/meetings, greeting clients, and making coffee! Thanks Mariposa for encouraging:)
Is it good to smile a lot when listening to my boss or more a serious face?
 
^Congrats on your new job, that's awesome!

Smile if you're being sincere, otherwise let your facial expressions be natural. At my last administrative job, I was secretary to the two bigshots - one who preferred a more serious demeanor but appreciated a laugh, the other who was more of a jokester. :D If only they had not retired!

Basically, be yourself, be professional, and the last thing I forgot to mention: you WILL get criticism. Hopefully it's the constructive type. You'll need to learn to take it anyways.
 
^Congrats on your new job, that's awesome!

Smile if you're being sincere, otherwise let your facial expressions be natural. At my last administrative job, I was secretary to the two bigshots - one who preferred a more serious demeanor but appreciated a laugh, the other who was more of a jokester. :D If only they had not retired!

Basically, be yourself, be professional, and the last thing I forgot to mention: you WILL get criticism. Hopefully it's the constructive type. You'll need to learn to take it anyways.

Thanx so far so good:)
 
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